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Job Information
Amazon Executive Assistant in Mumbai, India
Description
The Executive Assistant will support the BD and Fuse Team. Seeking an enthusiastic and proactive Executive Assistant to support the team. This role will engage in activities to increase capacity and effectiveness of the leader and contribute to the overall department efficiency.
Key job responsibilities
• Schedule meetings and appointments and complete calendar management
• Manages Travel/Visa/Expenses and filling reimbursement requests.
• Maintains organisation charts and internal email aliases
• Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements etc).
• Managing Senior Executive schedules (during their visit to India) and creating detailed travel itineraries
• Supports leader’s direct reports with administrative work
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the office
• Coordinate work-related errands as needed
Basic Qualifications
Bachelor's degree
5+ years’ experience in assisting leadership level roles
Ability to handle administrative details independently, while keeping team members adequately informed.
Excellent organisation, planning, prioritisation skills and attention to detail.
Experience managing multiple calendars
Knowledge of Outlook (Advanced), Word (Advanced), Excel (Intermediate) with a demonstrated ability to pick up new tools quickly
Excellent communication (written and verbal) and interpersonal skills
Strong ability to operate in a fast-paced environment and deal with ambiguity.
Strong problem solving skills
Preferred Qualifications
Strong analytical skills
Excellent written and verbal communication skills
Ability to learn organizational structure and the objectives of the team
Strong organizational and communication skills and problem solving skills
Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts